Administrative Assistant/Office Coordinator (San Francisco, California)
Our client has an exciting opportunity in their West Coast Office. We are seeking a smart, motivated Administrative Assistant/Office Coordinator to support a growing San Francisco Office. The Administrative Assistant/Office Coordinator must be energetic and a team player who thrives in supporting others. The ideal candidate will welcome new projects with gusto and will be comfortable wearing many hats in the organization. The Administrative Assistant/Office Coordinator will be the face of the organization at the front desk.
Responsibilities:
General office maintenance including: Ordering supplies; keeping common areas neat and tidy.
Lead or contribute to projects that may include: Marketing; work with the Helpdesk team to troubleshooting technology concerns; event planning/execution.
Front desk duties include: Answering phones; greeting guests; distributing mail and deliveries; scanning and faxing documents.
Function as an assistant to the sales teams in the San Francisco office, helping them schedule meetings and coordinate activities and travel arrangements.
Desired Skills & Experience:
Incredibly bright, high energy individual, with a passion to learn and contribute.
Flawless execution of administrative activities, with high attention to detail, organization and process.
Strong team work skills; and a strong ability to offer suggestions and improvements to process and work effectively with all personalities.
Strong relationship management skills – internally with account executives and externally with customers/vendors.
Ability to be flexible in response to changing priorities and needs.
Demonstrated ability and willingness to continuously acquire new competencies and accept new challenges.
Strong Excel, PowerPoint and Outlook (email and calendaring) skills. Knowledge of SalesForce a plus.
Strong communication skills – both oral and written.
Previous experience supporting senior management or sales group, preferably at a finance or high tech company.
1-3 years of applicable administrative experience.
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Whiting Consulting is a recruiting firm specializing in placing highly-qualified candidates for: Executive-Level Roles, Marketing / Sales Engineering / Inside Sales, Product Management / Product Marketing, Software Development & Engineering / QA, Implementation Consultants, Production Support, and High-Tech Public Relations.
